The table below outlines who is responsible for completing which form and who it needs to be sent to in order to be processed.

 

Form ReasonCompleted bySent toSent to the Academy byFollow up action if not recievedAcademy further action
ApplicationTo apply for CoSTrust/college offering placementEmployer to send to GMC sponsorGMC sponsor N/AN/A
StarterTo notify start of workCurrent employerEmployer to send to Academy with GMC sponsor cc’dEmployer or GMC sponsor within 10 days of doctor starting workGMC sponsor to request from employer, with Academy cc’d; if unsuccessful, contact AoMRC Contact employer to inform no further CoS will be processed until forms returned
ExtensionExtension of job within same organisationCurrent employerEmployer to send to GMC sponsor for approval and submission to the AcademyGMC sponsor with employer cc’dAll should assume no request for extension after BRP has expired means an End of Placement is necessary (see below)N/A
TransferTransfer to new organisationNew employer with Deanery sign-offEmployer to send to GMC sponsor for approval and submission to the AcademyGMC sponsor with employer cc’d, before the doctor starts work in new postDifficult to follow up if neither the Academy nor GMC sponsor know this has happened
Exception Transfer to different role within same organisation or reason to believe conditions of leave are being breachedCurrent employerEmployer to send to Academy with GMC sponsor cc’dGMC sponsor with employer cc’d, before the doctor starts work in new postDifficult to follow up if neither the Academy nor GMC sponsor know this has happened
End of PlacementCompletion/leaving MTI schemeCurrent employerEmployer to send to the Academy with GMC sponsor cc’dEmployer or GMC sponsor within 10 days of the doctor ceasing work, with employer/GMC sponsor cc’dGMC sponsor to request from employer, with Academy cc’d; if unsuccessful, contact AoMRC Contact employer to inform no further CoS will be processed until forms returned